Alphabetical Filing System Advantages

Usually this type of system is best when small amounts of information are involved.

Alphabetical filing system advantages.

This type of filing and classification system is sometimes known as a dictionary system. It is highly elastic since new headings can be introduced at anytime and at any place without disturbing the. A file with an alphabetic heading is also easier to identify when it s out of the file system and in use. In this system of classification the papers or records are classified in accordance with the first letter of the name in alphabetical order.

Advantages of alphabetical classification of files 1. B the staff should be able to learn and become comfortable with the system in a timely manner. Alphabetical filing has some advantages. The main advantage of this system is the ability to store and retrieve records alphabetically by.

This classification is very simple to understand and operate. Suitable for large offices having a large number of files and folders. Files can be expanded to an unlimited extent. A filing system is set up and employees follow the.

A most people are well known with this type of filing because libraries at least partially and home filing systems are usually alphabetical. Alphabetical topical systems classify information according to topic then file the topic labels in alphabetical order. Related topics are not kept together in this system. An accurate method of filing.

The more files you have the greater risk of having the same name on more than one file. There are disadvantages to alphabetic filing when the number of files grows to several thousand. The subject filing system method allows the data to be arranged based on the subject or topic. A most people are familiar with this type of filing because libraries at least partially and home filing systems are usually alphabetical.

Filing systems are used to keep documents organized and easy to find for employees. The reason is that the alpha numerical classification is an elastic one. B the staff should be able to learn and come to be comfortable with the law in a timely manner. Advantages and disadvantages of alphabetical classification of files alphabetical filing is the most widely used method.

All files and folders are given separate numbers. The telephone directory is a good example of such a classification. It includes name address phone number subject and other information along with file number. Hence there is no need of separate index for them.

Advantages disadvantages of filing systems. The alpha numerical classification has the following advantages in addition to the advantages of both alphabetical and numerical classification.