Alphabetical Filing System For Medical Records

This makes it easy for you to locate medical records for appointments.

Alphabetical filing system for medical records.

Most very large filing systems use a numeric indexing method for a variety of reasons. Filing by alphabetic order is a system where you arrange files by names of individuals businesses institutions agencies subjects topics or geographic locations according to dictionary order. Letters and documents are classified and arranged in files and folders into subject or sub subject wise. Medical records can be filed in either alphabetic or numeric order.

What are two advantages of a numeric filing system for paper medical records. The type of health information system that a provider uses often depends on the type of facility its size the number of patients it treats and the volume of records it keeps. A married woman may take her husbands surname but she retains her own first and middle name. You simply need to follow a concrete system in order to file medical records in either manner.

In this filing subject must be arranged alphabetically. The association of records managers and administrators inc. Filing systems also protect patient identifiable data. Managing productivity problems in alphabetical and straight numeric file systems.

If you ve been using an alphabetical or a straight numeric filing system to organize your medical charts or company s records you may want to consider the benefits of terminal digit filing or end digit filing. This filing system expedites the information retrieval process but lacks confidentiality. By implementing alphabetical filing in your life you will ensure all documents are protected and readily available. Many times a number is already being used as an identifier such as.

A file that s indexed by a number has only one possible location in the filing system making filing mistakes far less likely than alphabetic filing systems. Luckily it s simple to get started with new documents and still is not a difficult change to make if you need to reorganize. Medical record filing systems enable providers to store information securely and retrieve it efficiently. Arma is an organization designed to help professionals in records management perform their jobs easier and better.

In this filing method records are classified according to their subject. To determine if end digit or terminal digit filing can benefit your organization ask yourself if. This system is effective for client or customer name files. A patient can be easily identified this way but the name must be visible to do so.

The 12 rules you will learn in this chapter follow. Arma has published a list of alphabetic filing rules containing standard rules for storing records alphabetically. There are many rules on how to file alphabetically in english to preserve a sensible filing system. With alphabetical filing medical records are organised using the last and first name.

The alphabetic method probably will gain the most support since this method easily allows you to add. Separate alphabetical index is required. Alphabetic filing is the most common filing system for less than 5 000 records.