Alphabetical Filing System Rules

These rules are letter by letter or character by character rules.

Alphabetical filing system rules.

The two basic filing rules are alphabetical and date filing. The general rule for filing alphabetically is to arrange items in order from a first to z last. Ala filing rules developed in the late 1970s by the rtsd filing committee and published in 1980 presents rules for the arrangement of bibliographic records whether displayed in card book or online format. It is an indirect method of classification of filing.

Which one goes first. Here each word is filed on the basis of the first letter. There are several rules applying to alphabetical filing. Before learning the 12 filing rules an understanding of filing terms is necessary.

In this filing alphabetical index is required. Arma has published a list of alphabetic filing rules containing standard rules for storing records alphabetically. Use increasingly specific information to distinguish between and order separate items. When you get to letters initials go first within their letter designation.

Order files alphabetically according to their indexed name. All files and folders are given separate numbers. In this version spaces between the words are disregarded. Alphabetical order is a system whereby character strings are placed in order based on the position of the characters in the conventional ordering of an alphabet it is one of the methods of collation in mathematics a lexicographical order is the generalization of the alphabetical order to other data types such as sequences of digits or numbers.

An initial or name using just one letter comes before a complete name starting with the same letter. The 12 rules you will learn in this chapter follow the same principles as the arma rules. When applied to strings or sequences that. 1 letter by letter in which spaces between words are disregarded 2 word by word and 3 unit by unit in which every word abbreviation and initial is considered a separate unit.

For date filing file your most recent files on top. Filing rules may differ slightly by organization and may include filing by date. The filing method under which files and folders are arranged in order of number is called numerical classification. Lampe both begin with the letter w.

The names of individuals are indexed alphabetically by using their last names first their first names or initials and finally their middle initials or names. Here each word abbreviation and initial is considered as a separate unit. If you re using an alphabetical system you ll file numbers in ascending order that is smallest to largest the same way you would proceed through the alphabet. Basic filing terms.